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Participants:

• Vojtěch Žák, Rebeka Hrubšová (INspire, z. s.)
• Maria Veronica Spagna (Hopeland)
• Andreea Haratau  (Innovation Education Lab)
• Giacomo Riccucci (YOUth Connect)

Scopes:

1. To meet each other in person to consolidate the team;
2. To read, to evaluate and to define the final IPA (internal partnership agreement);
3. To adjust the distribution of the budget;
4. Confirm the timeline of the project and the responsibilities;
5. To create a survey to collect information for the booklet creation.
6. To define the next Steps.

1.

The kick-off meeting started with an introduction of the participants to introduce themselves and the organization who are representing, their role in the organization and they future role in following project.

The initial analysis of the project was done through the Circle of Creativity in which six steps of the tool were discussed: Reality, Vision, Goal, Objectives, Plan, Action.

2.

IPA ->  all the representatives confirm that the IPA presented during the kick-off meeting is compliant to their requests and expectations.

3.

All the organization evaluated the previous budget plan. Respect to the baseline presented by the coordinator a few changes where voted, so, according to every representative was deliberate to modify the budget for the following activities:

• • A3.1 -> 400 € will be allocated to YOUth Connect for the Analysis of the survey.
  • A3.3 -> 400 € will be allocated to INspire to create the Booklet.
  • A4.2/4 -> 3915 € will be allocated to INspire to Design the app, this amount of money will be re-allocated in case the development of the App will require extra-costs.
  • A4.2/4 -> 10000 € will be allocated to iEL to Develop the App
  • The activity in Italy is delated because not relevant for the result of the project.
  • A5.2 -> 2568 € are allocated to YOUth Connect to make 3 webinars to promote the app.

Future changes according to every partner.

4.

The timeline based on GANTT presented by the coordinator was approved.

The responsibilities were presented and confirmed by the consortium: 

INspire -> management of the project – coordination, time keeper
Hopeland -> Dissemination – plan of the dissemination and creation of content to share in the different communication channel
Innovation Education Lab -> App development – monitoring the app creation and direct contact with the developer 
YOUth Connect -> Monitoring, evaluation – organization of monthly meeting, check the situation of the team and which task are completed.

5.

A survey draft  was created to collect feedback for the final survey. The following poin were taken in consideration:

• • Description of the young people
  • Challenges they are facing (Many Inputs, Missing Mentors, Find Balance, Many resourses, Lack/not aware of support system, Lack of Dreams and Idealization, Short attention span, Lack of Body awareness, Materialism, Many escape strategies)
  • Needs they have (Acceptance, true connections, Heroes, Consistency, Long-term goal, Self-expression, Ownership, Accountability, Responsibility, Autenticity)

35 young people were involved allowing a more accurate design of the form. It will be divided in 7 main sections + 1 for future collaboration: General information, Description of the present state of well-bein, Analysis of the needs, Evaluation of the struggles, The use of a Personal Development App, Evaluation of Personal Development App, The advantages of a Personal Development App. The goal is to achieve 300 young people between 13 – 30 years old and collect information to design activities to add to the booklet.

The following channel/means were defined for the dissemination of the survey:

• • Whatsapp,
  • Slack,
  • Telegram,
  • Fb,
  • IG,
  • Discord,
  • Online meetings,
  • Projects,
  • Local activites,
  • Volunteering teams,
  • Friends (word of mouth),
  • QR code

6. Next steps!!!

Homework:

1. 1. INspire (Vojta)-> Design of Survey – deadline 18th July
   2. INspire (Rebeka)-> Proofreading survey – deadline 25th July
   3. Hopeland -> Deliver a dissemination plan – deadline 20th July
   4. Education Innovation Lab
   5. YOUth Connect -> write report for the kick- off meeting – deadline 16th July
   6. ALL -> read the created survey and collect comments to share – deadline 18th July

           Sign the IPA – deadline 18th July

Next appointment -> 18th July, 14:00 CET -> meeting online (an email will be sent)

Evaluation form results

Date: 18.07.2023 – 14:00
Time: 14:00 – 15:00
Location: Online – Google Meet

Participants:

• Vojtěch Žák (INspire, z. s.)
• Maria Veronica Spagna (Hopeland)
• Andreea Haratau  (Innovation Education Lab)
• Giacomo Riccucci (YOUth Connect)

Scopes:

1. Introduction;
2. To evaluate the survey’s design;
3. To evaluate the survey’s content;
4. To explain the proposal of the dissemination plan;
5. To decide the signing process of the IPA;
6. Evaluation;
7. To define the next steps.

1) The introduction at the kick-off meeting was led by Vojta with the scope of aligning ourselves to the meeting.

2) All the participants of the meeting agreed to maintain the new design created by INspire. The survey will be promoted with the current design. The name of the project was added to the initial description of the survey to raise awareness on the project.

3) The contents developed and tested during the kick-off meeting were accepted by every partner after evaluation that happened in the days between the meeting in Brno and the current meeting. The survey will be promoted at the beginning of August with the goal to get 300 answers.

4) Hopeland shared the dissemination strategy and the file that they wrote to make every step clear and transparent to the whole team. The explanation was especially focused on:

• Section 2.1 Project Scope & Objectives – description of the project
• Section 3.2 Target group – which target group we are going to involve in the dissemination process.
• Section 3.4 KPI – through these indicators we will be able to evaluate the dissemination process and its quality.
• Section 4.1 Visual Material, logos of the organizations and project logos – in this paragraph all the visual material is accessible for the potential use.
• Section 5 Dissemination Reporting – to trace the dissemination activities.
• Quality check – a list of criteria to check to be aware about the quality of the materials the consortium will share during the project.

To conclude the Dissemination topic, a template to monitor the dissemination process was presented (Dissemination Report template) and explained. This file will used by the dissemination manger to monitor the process and the results achieved every month. At the same time, every partner will use the file to summarize the inner process details: channels in use, dates, target audience type, estimation of the people reached and links.

5) IPA – The document was further adjusted, and the partners agreed to sign it after to have evaluated It again.

6) Before the end of the meeting an evaluation was done about the meeting and the work carried out until now. The results showed a full satisfaction of the participants about:

• Clear and transparent communication;
• Quality of the job done;
• Clarity of the next steps;
• Quality of management.

None shared difficulties to carry out previous tasks and to implement new one.

7) Next steps!!

1. INspire (Rebeka)-> Review survey – deadline 25th July
2. INspire (Vojta)-> Create a check list for the survey promotion – deadline 25th July
3. All -> Start the promotion of the survey – 1st August
4. All -> Feedback about the dissemination and the results achieved until now – deadline 14th August
5. All -> check IPA and sign it
6. All -> read and collect feedback / comments about the dissemination strategy file – deadline 28th August

Next appointment -> 28th August, 14:00 CET -> meeting online

Evaluation form results

Date: 28.08.2023 – 14:00
Time: 14:00 – 15:00
Location: Online – Google Meet

Participants:

• Vojtěch Žák (INspire, z. s.)
• Maria Veronica Spagna (Hopeland)
• Andreea Haratau  (Innovation Education Lab)
• Giacomo Riccucci, Arianna Impinna (YOUth Connect)

Scopes:

1. Evaluation of survey progress
2. Action plan for survey promotion
3. Dissemination strategy review
4. Local activities plan (Activity 3.2)
5. Evaluation
6. Next Steps

1. The team evaluated the progress of the promotion of the survey, the evaluation took in consideration the number of the answers we got. Until the 28th of August we got 148 answers. Following the planned timeline, we need more answers to start the analysis of the collected data. The problem the team faced was connected to finding people committed to fill the form, this shared obstacle was noticed by everyone. Another point was connected to find teenagers and people who are attending the secondary school available for the filling of the survey, as the majority of the answers are sent by people between 18 and 30 years old.
   
   
2. To make the promotion more efficient, the team found some steps to go along with. Since the best tested method results to be talking directly with people – both in person and via messages – all the members of the team will follow this way to spread the survey more. Then, the Italian team is committed to promote it more during the projects in September; the Greek team suggested to translate the survey in the own language to have a wider amount of people as target group; Romanian team confirm the possibility to spread it with some high school students; Czech team will share it with some organizations/teachers with which they are collaborating.
   
   
3. The dissemination strategy was read and evaluated from every member of the team, all the critical points were connected to the kpi and how to measure the success of the promotion. After a brief discussion, everyone agreed with the initial suggestion of the Greek team, so we are going to maintain the original plan. About the booklet, we are going to create one of it in English with different chapters based on the topics on which each organisation focuses.
   
   Soon, a new approach on how to collect the information of the post will be presented by the Greek team to make everything clearer.
   
   
4. The local activities will be implemented in the next months according to the needs of the young people and on the specific competences of the organization. During the activities the facilitators will collect materials (photos, videos, ….) and will create some posts on social media as dissemination. The evaluation of local activities will be done by each organisation according to their specific techniques and approaches.
   
   
5. Before the end of the meeting an evaluation was done about the meeting and the work carried out until now. The results showed:

• Clear and transparent communication;
• Clarity of the next steps;
• Quality of management;
• Almost every group faced some problems with the survey, especially connecting to the involvement of teenagers
  
  Despite the difficulties the meeting was useful to give some suggestions on how to improve our approach.

Next Steps:

1. INspire (Vojta)-> Creates a checklist for the survey promotion – deadline 25th July
2. Hopeland and YOUth Connect (Veronica and Giacomo) -> Check all documents
3. Hopeland (Veronica) -> Presents a new approach to collect the post we are going to share -> deadline 5th of September
4. Everyone -> Continue the promotion of the survey – deadline 30th of September
5. Everyone -> Feedback about the dissemination and the results achieved until now – deadline 14th of September
6. Next meeting -> 21th of September, 14:00 CET -> meeting online

Evaluation form Results

Date: 21.09.2023 – 14:00 CETT
ime: 14:00 – 15:00
Location: Online – Google Meet

Participants:

• Vojtěch Žák (INspire, z. s.)
• Maria Veronica Spagna (Hopeland)
• Andreea Haratau  (Innovation Education Lab)
• Arianna Impinna (YOUth Connect)

Scopes:

1. Evaluation of survey progress
2. Return of a first data analysis about the survey and future steps
3. Preparation for local workshops
4. Booklet status
5. Evaluation
6. Next Steps

1) The team evaluated the progress of the promotion of the survey, the evaluation took in consideration the number of the answers we got. Until the 21th of September we got 203 answers (25.7% from Italy, 23.8% from Romania, 15.9% from Greece and 15.9% from the Czech Republic). The partners shared where and how the survey was promoted. Inspire shared that the survey was published among scout groups and schools, while Hopeland sent a newsletter to partner organisations and shared the survey on Facebook groups. YOUth Connect shared that they are waiting for a confirmation of participation in the survey from a local school, which will happen the following week. Partners agreed to keep the survey open till 30th October.

2) YOUth Connect shared with the partner a Power Point presentation containing the draft of the survey results. From the draft, it seems that the major needs of young people are connected to communication, stress management and asking for help. Agreements follow concerning the evaluation of the survey and the infographics: YOUth Connect will collect and analyse the data, sending the organised data and texts to Hopeland. Hopeland will realise the final infographic. INspire shares a brainstorming about areas for the collection of the data. The brainstorming is agreed by the partnership. The final infographic of the survey will contain: Basic cakes diagram + a summary for each category + a conclusion “Basing on the needs, we can see this and that”.

Timeline: October -> collection of the final data; November -> analysis of the data; December -> realisation of the infographic.

3) Each partner shares the topic on which they are willing to focus local workshops. INspire: inner child; Innovtion Education Lab: stress management, mindfulness; Hopeland: self-connection and body expression; YOUth Connect: communication. The final workshop will be dedicated to the evaluation of the workshops. Workshops will be implemented by partners in October and November.

4) INspire shared the folder in which the partner will upload the material related to their local activities, and the file on which the partners will work for structuring the booklet. Each partner is invited to associate their activities to one chakra, and chapters will be numbered accordingly. The deadline for the writing of the booklet is 31th December. The partners agree that a person in charge of proof reading will be hired from outside the partnership.

5) Before the end of the meeting an evaluation was done about the meeting and the work carried out until now. The results showed:

• the effectiveness of the meeting
• the clear and transparent communication, and the reliability of the partnership;
• the clarity of the next steps;
• the quality of management;
• that almost every partner faced obstacles with the promotion of the survey, due to low responses from the target group.

6) Next Steps and deadlines:

Everyone -> Working on the workshops
Everyone -> Working on the booklet 
Everyone -> Promotion of the survey – deadline 30th October
YOUth Connect -> Analysis of the results of the survey – deadline 30th November
Hopeland -> Completion of the infographic – deadline 30th December
Everyone -> Completion of the booklet  – deadline 30th December
Next meeting -> 3Oth October, 14.00 CET -> meeting online

Evaluation form results

Date: 30.10.2023 – 14:00 CET
Time: 14:00 – 15:00
Location: Online – Slack

Participants:

• Vojtěch Žák (INspire, z. s.)
• Maria Veronica Spagna (Hopeland)
• Andreea Haratau  (Innovation Education Lab)
• Arianna Impinna (YOUth Connect)

Scopes:

1. Survey progress
2. Return of a first data analysis about the survey and future steps
3. Local Activities for the booklet
4. First design of the application
5. Evaluation
6. Next Steps

1) The survey reached more than 1000 people through different channels: such as Facebook, Instagram, Slack, Discord, LinkedIn, during in presence events and in online meetings. In total we reached more than 20 different countries especially in Europe. We were able to collect more than 200 answers on which we will base the activities we are going to create for the final results. 

The survey is closed by Inspire on the 30th October. Inspire will create a separate survey to be shared to young people who are willing to fill the survey after the 30th November.

Starting from this point, YOUth Connect will be in charge of analysing the results, sharing them to the referent of the dissemination, who will create an infographic based on the data.

2) Based on the first overview of the results proposed during the previous project manager meeting, local activities started to be set and implemented in Romania by Innovation Education Lab, in occasion to the Erasmus days, and in Greece by Hopeland, in occasion to the Mental Health Day. The activities organised YOUth Connect will take place in November, in cooperation with a local high school.

For the online promotion of the local activities, the remind is to add the mention “Co-funded by the Erasmus+ programme of European Union” and the tag of partner organisations. If partner organisations wants, they are welcome to re-share the posts.

3) Inspire shares a template to follow to collect all the necessary details to describe the activities in order to make the description specific. 

4) The meeting touched the topic of the realisation of the app. The team discussed how to approach this step. Innovation and Education Lab takes the lead to create in December a potential structure for the app. The structure will be discussed by the whole team in January.

In January-February, the meetings for the development of the content of the app will be implemented; during the meetings, the app will be planned following a design thinking approach. The meetings will be implemented every Monday 2-4pm CET, starting from 8th January.

5) After a inner evaluation about the trend of the project the following point are mentioned:

• The project manager team agrees to work with a high level of communication in terms of velocity, clearness and transparency.
• The project is going smooth without any unknown in the its first part.
• The satisfaction about the tasks achieved is very high as much as the involvement of the people at this step.
• The starting of the implementation of the local activities is slow, but well organized.

6) Next Steps and deadlines:

Innovation and Education Lab -> Working and producing the frame of the app – deadline 31th December
YOUth Connect -> Analysis of the results of the survey – deadline 30th November
Hopeland -> Completion of the infographic – deadline 31th December
Everyone -> Writing of the booklet  – deadline 31th December

Evaluation form results

Date: 14.12.2023 – 14:00 CET
Time: 14:00 – 15:00
Location: Online – Slack

Participants:

• Vojtěch Žák (INspire, z. s.)
• Maria Veronica Spagna (Hopeland)
• Andreea Haratau  (Innovation Education Lab)
• Arianna Impinna (YOUth Connect)

Scopes:

1. Local actions
   1. reports
   2. attendance sheets
   3. local activities descriptions for booklet
   4. conclusions from our local activities
2. Survey
   1. conclusions from it
   2. status of infographics
3. Our first online meeting for the preparation of the application
4. 2nd payment
5. Evaluation
6. Next Steps

1)
The meeting started with the presentation of the document where reports of the local activities need to be written. INspire showed how the document is organized. The report contains the main details useful for the summarising the implemented activities. The required details are the following:

Activity number
Name of activity:
Date of activity:
Target group: 
No. of participants:
Social links : 
Content description:
Conclusion from Evaluation

Furthermore, it was requested to upload the attendance sheet to witness the presence of the participants. 

Another discussed point was connected to the booklet and the collection of the activities. Everyone agrees that it would be important to have the description of the activities in a short period of time, in order to support the creation of the booklet. For the description of the activities in the booklet, we agreed to follow the scheme used for “the inner child” activities. Once created, the booklet will be sent to proofreading to check it.

Each project manager agreed to open the PDF file of the booklet in the drive and put feedback and comments directly in it, in order to collect the comments in a single place.

The following first insights are based to the local activities implemented by each organization:

INNOVATION EDUCATION LAB: Working on emotional intelligence, stress management, physical wellbeing and nutrition and building healthy relationships. Enlightening as a keyword, based the success of the workshops. 

YOUth Connect: Working with schools was inspirational. There was a request from the teachers to implement this activity addressed to teachers too, which we agreed would be useful. Insight for the app: how can we do it online at home? In the app, we might add feelings/needs cards, or short tasks that lead young people to open conversations.

HOPELAND: Working on mindfulness. The activities were structured as simple tasks combined with theoretical insights. Insight for the app: keeping the task of the exercise simple, to enhance the integration in daily life; also, it is important to consider the need of young people to cooperate and work together.

INspire: Working on the topic of inner child, focusing on the recognition inner child VS inner critics in daily life; also, it was covered the topic of emotions and how we are experiencing them. It emerged how it is difficult to implement these activities on a daily basis. 

Insight for the App → providing tools to do things on a regular basis.

2)

A PDF was created to present the survey.  Everyone agrees to open the PDF, proofread the text and put comments directly on the PDF on the Drive. Around March, we will create another version of the survey to complete the promised number of answers. The idea is to update the survey by expanding the content areas that highlighted major results in the previous version of the survey. Moreover, it was shared the idea to ask for feedbacks related to the app in the survey (e.g. “We are doing this… do you see other options…”). In case we have the chance to collect more answers, Inspire opened a Comparative Survey, uploaded on the Drive.

3)

On the 8th January (2-4PM CET) partners will participate in the first App design meeting. Before the meeting, a list of tasks will be accomplished by each partner (at the end o f the report you can find the links to do the following tasks):

• Fill the Empathy map focusing on your national target group. Think about people from local workshops and/or check the national results of the survey. 
• Fill in the challenges and needs of your target group
• Fill it in with 5 ideas for a prototype.

The idea is to have, after the first meeting, a basic idea on how the application will look like. For now, the following ideas emerged for the app: a) it may be a website that can be opened as an app; b) it may contain an open chat where to share resources (this part would specifically meet the needs of the community).

Each partner agrees to note down the working hours related to the App design meetings.

YOUth Connect will prepare the evaluation for the App design meetings.

4)

The second payment for each partner of the consortium was sent by the applicant organization, every PM confirmed that the partner organization received the correct amount.

5)

From the evaluation the following points were noted:

1. 1. All the partners confirm a maximum level of efficiency in the project;
   2. All the partners show a high satisfaction related to the accomplishment of the tasks in between the last meeting and the actual meeting; it was shared the satisfaction related to the results of the local activities, as well as the satisfaction on the clarity of the tasks.
   3. The communication among the member of the team is clear and fast and appreciated by everyone;
   4. Partner organisations are noticing the first results of the project thanks to the implementation of the local activities.

6)

Next Steps:

• • • Check the booklet design draft
    • Fill the booklet with activities
    • deadline 31/12/20223

• • •    Proofread the Survey PDF
    •    Get prepared for the first App design meeting:
      •    1. Fill the Empathy map https://assets.uxbooth.com/uploads/2018/06/empathy-map-canvas.png
      •    2. Fill in the challenges and needs of your target group. Fill it in Miro: https://miro.com/app/board/uXjVNCrajG4=/
      •    3. FIll in Miro 5 ideas for prototype. Remember, it is a brainstorming. https://miro.com/app/board/uXjVNCrajG4=/
    •  deadline 8/1/2024 

• • • -> Fill the report on national activities. deadline 31/1/2024 

Next Meeting -> on 8/1/2024, at 14:00 CET. 

Evaluation form results>>

Date: 28.02.2024 – 14:00 CET
Time: 14:00 – 15:00
Location: Online – Slack

Participants:

• Vojtěch Žák (INspire, z. s.)
• Maria Veronica Spagna (Hopeland)
• Andreea Haratau (Innovation Education Lab)
• Benedetta Ghiara (YOUth Connect)

Scopes:

1)  App-development:

• Updates from the IT expert
• Experiences: feedback and editing

2) Booklet: Dissemination

The meeting started with Andreea sharing the actions the IT expert is working on and informing the consortium that the first payment has been made. She asked Vojta to arrange a further meeting with the IT expert. She asked for feedback on the proposed app landing page created by the IT expert and shared on Slack.

Vojta made himself available to meet with the IT expert according to his needs. He expressed the need to be constantly updated on the app development progress and whether everything is going as planned. He informed the consortium that his request to be updated by the IT expert when he started, was not fulfilled and therefore asks that this be respected in the future.  It was also requested that the IT expert inform him of the activities he is carrying out according to the Gantt. On Monday he will check with Andreea on these aspects.

Feedback was then given on the landing page: the whole consortium agreed that some parts were appreciated and others less so. It was suggested to use hopelandtree or Hope direction as a physical representation on the landing page.

The meeting followed with the evaluation of the experiences feedback process:

• Veronica didn’t go through the feedback. Overall directions are more homogeneous and clear. She expressed concerns about the time specifications, particularly the three-day issue, suggesting that since the activities are different and some need different times, this could confuse the users. 
  
  
• Andreea agrees with Veronica and thinks that there is now indeed a flow between the different experiences, she feels that some are more challenging and others more about personal development, and believes that it is consistent with what was intended. On the issue of timing, he suggests inserting a pop-up message indicating the activities for which there needs to be a repetition of the task for three days.
  
  
• Benedetta agrees with what was reported by Andreea and Veronica. She supports Andreea’s proposal regarding the pop-up message. She also asks for clarification on the issue of cheat days, as she has found this reported several times in the feedback. She expresses her initial difficulties in carrying on a work started by another person and the great usefulness she found in the feedback.
  
  
• Vojta expresses great satisfaction with the work carried out by the consortium and shares his thoughts on the uniqueness of the app we are creating. The uniqueness of the app lies in the fact that it functions as a reminder and in the notification of activities, which, however, are not carried out virtually, unlike the apps on mental health available so far. Therefore, it does not encourage digital dependency and does not increase screen time. He reports that the total number of experiences that will be included in the app will be 40 and that probably during the editorial part, the repetition of some experiences will be noticed, so there may be a need to introduce new ones.

The consortium subsequently discussed how to proceed with the work. It was decided that each organization will modify the experiences based on feedback by March 10th. From that date, there will be an editor, a task assigned to Vojta, who will be responsible for the final editing of all the experiences. Vojta expressed the possibility that an additional online meeting may be necessary to further discuss the experiences.

In conclusion, the dissemination of the Booklet was discussed. Veronica has prepared the templates and the text for the posts, and it was agreed to publish them on Friday, March 1st. Vojta has requested the consortium to also spread it through the newsletters of the partner organizations and/or within the networks the organizations are part of till the 10th of March. All participants have approved. Vojta will send an email to finalize this action. He also requests to be informed about the organizations that will be reached.

Overall, the consortium is satisfied with the full process, and confident about the realisation of a qualitative and inspiring app.

NEXT DEADLINES:

• • 1st March: Dissemination of the Booklet through Social Network 
  • 10th March: Dissemination of the Booklet within the Networks 
  • 10th March: Editing of the experiences according to the feedback.

NEXT MEETING: 8th APRIL –  14.00-16.00 CET

Evaluation form of online meeting>>